Policies & notices

Safeguarding children, young people and vulnerable young adults policy

Nominated Safeguarding Person: Fiona Spargo-Mabbs

Nominated Safeguarding Trustee: Suja Chacko

Date of last policy review: September 2023

The Policy for Safeguarding Children and Young Adults was updated in August 2023 and agreed by Trustees in September 2023.

The Daniel Spargo-Mabbs Foundation acknowledges its duty of care to safeguard and promote the welfare of children. We are committed to ensuring our safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice. The Foundation takes all reasonable steps to ensure that staff working with children, young people and adults at risk within the organisation are competent and safe to do so, through following stringent recruitment procedures, providing training, enforcing a staff code of conduct and having clear procedures to follow when concerns are raised.

We regard safeguarding as everyone’s responsibility and, where appropriate, work in partnership with other organisations to effectively safeguard and promote the welfare of children, young people and adults at risk. Our policy aims to provide all members of staff (paid and volunteers) with knowledge of their responsibilities in relation to child protection and safeguarding, and the practical steps they need to take should a disclosure be made.

We are committed to promoting and supporting environments which:

are youth-friendly and child-friendly and nurture their positive contribution and wellbeing
enable children, young people and adults who may be vulnerable to be active contributors to our work and to our community
protect children, young people and adults who may be vulnerable from actual or potential harm
ensure that all people feel welcomed, respected and safe from abuse
enable and encourage concerns to be raised and responded to openly and consistently.

If any parent or young person/child or young adult has any concerns about the conduct of any member of the organisation, this should be raised in the first instance with the Chair of the Board of Trustees

Privacy Notice

Daniel Spargo-Mabbs Foundation

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

The Daniel Spargo-Mabbs Foundation is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

What data do we process?

We will process some or all of the following data where necessary to perform our tasks

Names and titles;
Contact details including addresses, telephone numbers and email addresses;
Financial identifiers of regular donors, such as bank account numbers, and payment/transaction identifiers.

How do we process your personal data?

The Daniel Spargo-Mabbs Foundation complies with its legal obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

To enable us to provide a voluntary service for the benefit of the public as specified in our memorandum and articles of association;
To administer drug education programmes, workshops and seminars;
To fundraise and promote the interests of the Foundation;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To confirm parental consent for Youth Ambassadors’ activities or those of other under-18 volunteers
To inform you of news, events, activities and services.

What is the legal basis for processing your personal data?

Where we have your explicit consent to communicate with you so that we can keep you informed about news, events and activities, and opportunities to contribute to the work of the Foundation financially or in other ways;
Some processing is necessary to meet legal obligations for example information required by HM Revenue and Customs (HMRC) to claim Gift Aid on donations;
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.

Sharing your personal data
Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent.

How long do we keep your personal data?

We keep data in accordance with the guidance set out in legislation. Specifically, we retain Gift Aid declarations and associated paperwork for up to seven years after the calendar year to which they relate.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

the right to request a copy of your personal data which the Foundation holds
the right to request that the Foundation corrects any personal data if it is found to be inaccurate or out of date
the right to request your personal data is erased where it is no longer necessary for the Foundation to retain such data
the right to withdraw your consent to the processing at any time
the right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
the right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
the right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

If you have any questions about this privacy notice, or to exercise all relevant rights, queries or complaints, please in the first instance contact Fiona Spargo-Mabbs by email at or by post to 18 Wyche Grove, South Croydon, Surrey CR2 6EX.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.